Procurement Officer

hybrid
555 Seymour Street 750, Vancouver, British Columbia, Canada, V6B 3H6
full-time . March 17, 2025

Description

Job Summary:

Under the overall direction of the Chief Procurement Officer, the Procurement Officer is responsible for managing major collaborative procurement activities ensuring cost effectiveness commensurate with quality. All activities shall be in accordance with the BCNET’s standard practices and all municipal, provincial and federal laws. The incumbent will comply with Supply Management s code of ethics.

The Procurement Officer will work closely with all levels of BCNET Procurement team and establish and maintain close working relationships with stakeholders and members in the delivery of various procurements. The Procurement Officer will work closely with the Chief Procurement Officer or its designate to ensure deliverables are met.

Key Responsibilities and Duties:

Summary of Primary Duties and Responsibilities

Development, analysis, evaluation of tender documentation.
Generation of contracts.
Manage the planning of procurement activities with BCNET and its members.
Support vendor relationships.
Providing expertise and guidance to staff engaged in supply management activities.

Procurement

Ensures that all procurements are in compliance with regulations, laws and related procurement practices in accordance with BCNET Procurement Policy and Procedures and practices.
Promotes and adopts sustainable supply chain concepts where appropriate.
Reviews and monitors contracts to ensure compliance.
Provides consistent sourcing and contracting activities through the use of standard tendering document templates (primarily Request for Proposals, Request for Quotes, Request for Information);
Evaluates tender and award documentation with respect to the developed evaluation criteria.
Responsible for awarding a contract with consensus from BCNET management and the relevant working group under consistent to BCNET Procurement Services terms of reference.
Analyzes current procurement activities and recommends improvement through more efficient procurement methods, quantity discounts, standardization, value analysis and cooperative procurement.
Responsible for contributing to the planning of various collaborative procurement activities.

Provides procurement guidance and assistance

Provides guidance and assistance to BCNET staff and committees in all aspects of procurement, including the interpretation of related policies and procedures.
Coordinates and resolves problems suppliers.
Demonstrates the procurement function as an effective resource for addressing the need for shared solutions across BCNET member institutions.
Proactively implements best practices, such as templates and file management.
Prepares bids for issuance including writing tenders, receives bids from vendors and prepares bid synopses for internal client departments.
Monitors compliance with Purchasing policies and procedures.

Records and Document Management

Prepares and maintains accurate records and documentation of working group meetings, solicitations, responses, purchases, contracts, correspondence and related follow-up.
Assists in the preparation of procurement related reports.
Responsible for ensuring that assigned tender activities are acted upon and completed within the agreed timelines.
Responsible for contributing to and tracking cost savings/negotiated savings as Key Performance Indicators (KPI) on all procurements.

Vendor Management

Promotes and develops contacts with external suppliers to establish new sources of supply.
Coordinates and/or conducts interviews and meetings with current suppliers to improve levels of customer services.
Collects and reports statistics to measure commodity and/or supplier performance.
Travels as necessary for business, to member institutions and their communities, as necessary.

Qualifications and Skills:

University degree in a relevant discipline, or an acceptable combination of education, training, and experience.
SCMP Designation, Certificate in Purchasing, Diploma in Supply Management or related training would be considered an asset:
Minimum of five-years experience or the equivalent combination of education and experience.
Public sector and/or post-secondary education purchasing experience is an asset.
Excellent interpersonal and communication skills (written and oral).
Excellent negotiating and problem-solving skills.
Excellent project management skills.
Ability to communicate effectively and persuasively with team members, collaborators, and clients, with sensitivity to the level of technical communication appropriate to the task and audience.
Ability to work effectively while managing multiple tasks.
Ability to understand and apply policies, procedures, and instructions.
Ability to analyze and resolve problems, identifying key information and all relevant issues.
Ability to maintain accuracy and attention to detail.
Ability to communicate effectively verbally and in writing.

Benefits & Perks:

Hybrid Work Model: Flexibility to work remotely and in-office.
Health Benefits: Comprehensive coverage, including dental, vision, and a wellness allowance.
Pension Plan: Secure your future with our defined benefits pension plan.
Professional Development: Annual allowance for skill-building and growth opportunities.
Paid Time Off: Generous vacation days, personal days, sick days and year-end office closure.
Volunteer Day: One paid day annually to support a cause you care about.
Inclusive Culture: Supportive workplace with team-building events and activities.
Convenient Office Location: Easy access by transit and close to great coffee spots.

About BCNET

Who We Are

We are a small dynamic team that loves what we do and thrives on our ability to make a difference for our higher education member community in British Columbia. Our diverse team is passionate, collaborative, responsive and entrepreneurial. We share a desire for learning and working together for the greater good of each other and our members. With a flexible work environment, great benefits and the opportunity to develop your skills, you can put your talent to work and reap the rewards.

What We Do

We are a member-centric services organization that continually engages with our community to provide technology and services that enables excellence in teaching, learning and research. We equip our members with opportunities to work together to learn, explore, evaluate and shape the development of technology, services and procurement solutions that serve their collective interests.

Why We Do It

Our motivation is to enable members with technology and services to support excellence in teaching, learning and research. We aim to enhance the quality of services, drive down costs, maximize efficiencies, empower digital transformation, share knowledge and human and capital resources so that all can benefit.

Equal Employment Opportunity

BCNET is committed to equal employment opportunities for all, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, marital status, or any other legally protected status. We welcome applications from everyone and offer reasonable accommodations for individuals with disabilities throughout the hiring process and employment. If you need accommodation during the application process, please reach out to our HR department at HR@bc.net with your specific request. Our team will work with you to ensure you have the support you need to participate fully in our recruitment process.

Compensation

$67,500.00 - $75,000.00 per year

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