Job Board
Governance Coordinator
Description
Who We Are
We are a small, dynamic team that loves what we do, thriving on our ability to make a difference for our higher education member community in British Columbia. Our diverse team is passionate, collaborative, responsive and entrepreneurial. We share a desire for learning and working together for the greater good of each other and our members. With a flexible work environment, great benefits and the opportunity to develop your skills, you can put your talent to work and reap the rewards.
What We Do
We are a member-centric services organization that continually engages with our community to provide technology and services that enables excellence in teaching, learning and research. We equip our members with opportunities to work together to learn, explore, evaluate and shape the development of technology, services and procurement solutions that serve their collective interests.
Why We Do It
Our motivation is to enable members with technology and services to support excellence in teaching, learning and research. We aim to enhance the quality of services, drive down costs, maximize efficiencies, empower digital transformation, share knowledge and human and capital resources so that all can benefit.
Position Overview:
Reporting to the Chief Executive Officer, the Governance Coordinator is responsible for providing information coordination and confidential secretarial support to the Board and standing committees of the Board, service committees, and assist in the smooth running of the BCNET office.
Functions & Responsibilities:
Board and Committee Support
- Fulfill Recording Secretary responsibilities for the Board of Directors and its Committees.
- Prepare draft agendas; organize and distribute meeting materials; and prepare draft minutes on an agreed-to schedule.
- Coordinate and schedule regular meetings of the Board of Directors.
- Maintain current By-Laws and Governance resources.
- Track Board member and Officer terms and elections.
- Track and file Corporate returns.
- Arrange Board meeting schedules, venues, accommodations, etc.
- Coordinate and schedule meetings for the Board Standing Committees (Executive Committee, Finance and Audit Committee, Governance and Human Resources Committee, and others as assigned)
- Maintain Board and Committee orientation documentation and information.
- Post meeting materials to the relevant Board and Committee sites according to established deadlines.
- Conduct research, compile data, and prepare reports for presentation by/for CEO or Standing Committees as required.
- Support the Service Committees by preparing meeting schedules and materials and coordinating the efficient functioning of service committees.
- Arrange Service Committee workplans, schedule meetings, draft agendas, and follow up with committee chairs and members regarding deadlines.
- Enhance the effectiveness of the Board and Committees by effectively managing appointments; make meeting and travel arrangements, prepare expense reports, etc.
- Interact with external stakeholders, exercising tact and discretion.
- Prepare and edit correspondence, communications, presentations, and other documents as required.
- Additional tasks as assigned by the CEO.
Office Management Assistance
- Assist in maintaining professional appearance of facilities in accordance with all applicable health and safety standards.
- Assist in coordinating regular and emergency maintenance of all office equipment in a timely manner.
- Assist in performing office management functions such as ensuring professional treatment and direction of visitors, courier collection and deliveries, and meeting rooms management.
- Responsible for collection and distribution of incoming mail.
- Assist with coordination of BCIT services as required to ensure the smooth operation of office functions.
Qualifications:
- College diploma in relevant field with minimum 5 years progressive experience or a university degree with 3-5 years progressive experience.
- Experience with Microsoft Office Suite.
- Experience in dealing with senior level stakeholders and officials.
- Demonstrated commitment to service.
- Detail-oriented with good time-management skills.
- Ability to work both independently and as a team member.
- Demonstrated ability to plan, manage, and coordinate activities and events.
- Excellent listening, written and oral communications skills.
- Flexible and adaptable in various situations and when interacting with many different personalities.
Benefits and Perks:
- Hybrid Work model: With the flexibility to work remotely and in-office, you'll enjoy the best of both worlds, optimizing your productivity and comfort. (2 days/week in office)
- Enjoy a comprehensive array of benefits, including extended health, dental, and vision coverage from day one
- Defined Benefits Pension Plan
- Annual professional development allowance
- Generous paid time off, including vacation, holidays and year-end office closure
- Highly supportive and inclusive work culture, company-sponsored events and team-building activities
- Our location is centrally located and easily accessible by public transit
Compensation
$67,500.00 - $75,000.00 per year